Enterprise AI & Automation

Setting Up a Secure Workflow Automation for Government Compliance

Setting Up a Secure Workflow Automation for Government Compliance

Industry

Government

Service

Enterprise AI & Automation

Solution

Delivery Accelerators

Industry

Government

Service

Enterprise AI & Automation

Solution

Delivery Accelerators

OVERVIEW

An independent authority responsible for regulating Australia's financial services industry needed to automate a critical, legislatively mandated workflow — fast. The process involved producing thousands of customised documents for external entities within a fixed two-week window each August. Manual and resource-intensive, it had become unmanageable. Omnia delivered a secure, Microsoft-based automation platform in under 12 weeks.

An independent authority responsible for regulating Australia's financial services industry needed to automate a critical, legislatively mandated workflow — fast. The process involved producing thousands of customised documents for external entities within a fixed two-week window each August. Manual and resource-intensive, it had become unmanageable. Omnia delivered a secure, Microsoft-based automation platform in under 12 weeks.

An independent authority responsible for regulating Australia's financial services industry needed to automate a critical, legislatively mandated workflow — fast. The process involved producing thousands of customised documents for external entities within a fixed two-week window each August. Manual and resource-intensive, it had become unmanageable. Omnia delivered a secure, Microsoft-based automation platform in under 12 weeks.

Client Story

Strategy and Priorities:

Replace an unmanageable manual workflow with a governed, repeatable automation — meeting legislated deadlines with confidence and eliminating compliance and reputational risk.

Modernize the retail banking experience to retain younger demographics and increase daily app engagement.

Digital Priorities:

Build and deploy a secure, Microsoft-based automation platform within the client's existing Microsoft 365 and Azure environment — within a fixed three-month delivery window.

Shift from a purely transactional utility to a proactive financial advisory tool.

The Challenge:

A legislatively mandated workflow, involving thousands of customised documents and a fixed two-week window, had grown too complex to manage manually — creating real compliance and reputational risk.

Our Collaboration:

Omnia designed and implemented the full automation platform in under 12 weeks — using agile methods and structured stakeholder engagement to meet tight regulatory deadlines with confidence.

We partnered with the bank’s digital and data science teams to design and validate an AI-driven homepage that anticipates user needs and provides tailored financial guidance.

CONTEXT

The Challenge

Originally manual and resource-intensive, a critical legislatively mandated workflow had become unmanageable following the inclusion of new product types and increased data complexity. The process involved producing thousands of customised documents for external entities within a fixed two-week window each August. With reputational and compliance risks at stake, the client needed a solution delivered in under three months — operating within Microsoft 365 and Azure, and meeting strict internal governance and audit requirements.

OUR EXPERTISE

We partnered with the client to design and implement a secure, Microsoft-based workflow automation platform supporting the regulator's legislated compliance assessment process. Delivered within 12 weeks using agile methods and structured stakeholder engagement, the solution enabled the client to meet tight regulatory deadlines with confidence.

How we helped

The Solution

Platform architecture

Multi-source pipeline development

Built across three sprints using the client's existing Microsoft 365 environment — SharePoint, Azure and Power Automate — minimising disruption and keeping the solution within governed infrastructure from day one.

Built robust data ingestion pipelines connecting cloud platforms, CRM databases and legacy batch systems — standardising ETL/ELT processes across the organisation.

Document management & security controls

Cloud data warehouse

Used SharePoint and Azure for centralised document storage and role-based access control — enforcing security for both internal teams and the external entities receiving documents.

Designed and deployed a scalable AWS and Snowflake architecture capable of processing billions of annual transactions — with optimised storage and compute separation for cost efficiency.

Workflow automation

Data model harmonisation

Implemented Power Automate to drive the full workflow for generating, reviewing, approving and dispatching thousands of performance testing documents within the two-week regulatory window.

Developed a high-fidelity mobile prototype featuring predictive ML spending insights, Gen-AI chat support, and dynamic UI modules.

Risk elimination

Secure data sharing

Replaced a high-risk manual master spreadsheet with a structured data model in Microsoft Dataverse — eliminating operational risks, improving performance and enabling robust auditability and future automation.

Validated the AI-driven features through extensive qualitative user testing, ensuring the algorithms felt helpful rather than intrusive.

IMPACT

Compliance, automated.

12 weeks

From start to production-ready

Multiple

Workflows automated

Lower

Operational overhead

TOOL STACK

What Powered the Automation

Notion Logo
Notion Logo

Microsoft Azure

Microsoft Azure

Zapier Logo
Zapier Logo

SharePoint

SharePoint

Make Logo

Power Automate

Power Automate

ChatGPT Logo

Microsoft Dataverse

Microsoft Dataverse

CASE STUDIES

More Success Stories